If you have any corrections or questions about these FAQs, please contact the AAOCC
FAMILY INVOLVEMENT AT AAOWhat role are parents expected to play at AAO?One important principle of open education is that parents and guardians are active participants in their children’s education and are integral to the Ann Arbor Open environment. AAO thus asks that each family give at least ten hours of volunteer time to the school - during school hours, at an after-school activity, or at home. What do “classroom parents” do?It depends on the teacher, but classroom parents typically help organize classroom events and parties and coordinate families in thanking the teacher toward the end of the year. What do “classroom representatives” do?Classroom Representatives are parents from each classroom in our school who connect the AAOCC (our PTSO) to their child's classroom in order to increase communication. Representatives sign up to attend monthly AAOCC meetings and are asked to communicate with other classroom parents in person and/or by email to solicit input or share information. This can be in the form of questions or concerns brought to the meetings on another parent's, student's or teacher's behalf. Monthly meeting notes do not need to be forwarded in this role (which was done by the former Classroom Liaison role), since the notes will be disseminated through Wednesday packets. Is there anyone else who can help me navigate the school?Yes! Interested new families can be assigned parent/family mentors through the AAOCC. Parent mentors are volunteers who have offered to help new families navigate their transition, acting as informal sources of information and guidance. If your mentor can’t answer your question, he or she can likely point you to someone who can! Is there a PTO at AAO?Yes! It’s the AAOCC! Ann Arbor Open’s parent-teacher-student organization (the Ann Arbor Open Coordinating Council) was founded with the intention of including students, parents, and teachers in the decision-making process and giving families a significant voice in the school’s operations. How do AAOCC officers get elected?Nomination of the four officers takes place at the regular March AAOCC meeting, or as soon as possible after that. In one year, one of the Co-Chairs and the Secretary are up for election; in the following year, the other Co-Chair and the Treasurer are up for election. Following the nomination meeting, ballots are distributed to the General Assembly for a vote. All students, their parents or guardians, the principal, and staff have a vote. Results will be announced at the April AAOCC meeting, or at the first meeting after the vote is held. For more information see the AAOCC's ByLaws (most recently approved in 2015). What happens to all that AAOCC money?The biggest use of AAOCC funds is field trips. We also spend money on classroom materials, library books, Focus Study supplies, hospitality events (e.g., eighth-grade graduation, the Open House, greeting new parents, etc.), art and music programs, the Science Fair and Science Olympiad, the Open School Conference, teacher continuing education, parent education programs, and intramural sports. A small amount is used for AAOCC administrative costs (insurance, supplies, etc.). For more info, watch the AAOCC's video on 'Where does all the money go?' Are there any procedures to assist families with temporary financial problems?The AAOCC budget includes a sum of money that can assist AAOCC families in temporary economic crisis—for example, an overdue utility bill and utilities about to be cut off. These funds are available through the school social worker, Kate Funk-Carter. A family in crisis can approach the social worker directly or initially apply through the principal or school secretary. The social worker will review the family’s situation and consider what potential sources are the best to use for the family’s situation. If it is determined that the AAOCC funds are an appropriate source, application can be made by the social worker to the AAOCC treasurer. The treasurer will review the request according to procedures in the Finance Guidelines. If funds are approved, often a check is issued directly to a third party, such as a utility company. What do I do if I have a great idea for something new the AAOCC could spend money on?The school budget process starts each year in the spring, when a call is put out for school needs: that’s the best time to let us know your idea. There are a few steps in the process of reviewing ideas, and ultimately a preliminary budget is approved toward the end of the school year. The final budget is approved in September, after the books have been closed on the prior school year. How can I help support the AAOCC financially?There are lots of ways you can help:
Why do I need to make a field trip contribution? This is a public school, so why doesn’t the school system pay for field trips?Open education places a high value on learning by doing, which is why we have long had a very extensive field trip program at AAO. The Ann Arbor public school system pays for a small percentage of school field trips. At many other schools, teachers organize classroom fundraisers, or parents are asked to pay for each field trip individually, and children might not be able to go if their parents do not pay. The AAOCC’s field trip fund pays for field trips for all the school’s students, whether or not their parents are able to contribute.
Tell me more about “scrip”!The scrip program allows families and community members to contribute money to the school without taking it out of family finances. Individuals purchase scrip gift cards from a “shop” that is set up outside the office (Wednesday 8-8:30am and Friday 3-3:30pm); the school is able to keep a percentage of the card purchase price. I would like to volunteer to help with a fundraiser. How do I do that?You can contact the chair of that fundraiser directly, contact AAO’s Volunteer Coordinator Angie Watson, or visit the Help Wanted page. What if I have a great idea for a new fundraiser?Contact the fundraising coodinator or treasurer! They will probably ask you a few questions and help you work out some details. If your idea seems promising, you may be invited to discuss it at the next meeting of the Finance and Fundraising Committee (FiFun). Visit the Submit a Fundraising Idea page for more info. I want to help decide how the AAOCC’s money is spent! What do I do?Join the Finance and Fundraising Committee! Meetings are open to anyone, and meeting dates are posted in the school calendar. You can also contact the treasurer for more info. |